Your privacy matters to us. This Policy explains what data we collect, why we collect it and how we protect it. We comply with the requirements of the General Data Protection Regulation (GDPR). This is a translation; in case of any discrepancy, the Polish version prevails.
1. Data controller
The controller of your personal data is Michał Łazowski, operating under the AImployee brand, correspondence address: ul. Główna 20a, 51-180 Krzyżanowice, Poland, tel. +48 795 719 661.
Data protection contact: kontakt@aimployee.pl
2. What data we collect
We only collect data you voluntarily provide to us — via the contact form on our website:
| Data | Purpose | Legal basis |
|---|---|---|
| Full name | Identification and contact | Art. 6(1)(b) GDPR |
| Email address | Replying to your enquiry | Art. 6(1)(b) GDPR |
| Phone number | Phone contact (optional) | Art. 6(1)(a) GDPR |
| Company name | Tailoring our offer | Art. 6(1)(b) GDPR |
| Industry | Tailoring our offer | Art. 6(1)(b) GDPR |
| Message content | Handling your enquiry | Art. 6(1)(b) GDPR |
Conversations with the AI agent on our website. If you use the “Talk to the AImployee agent” widget, we process the content of the conversation (text, or a voice recording with its transcript) and any data you provide during it, e.g. your name, company name, phone number or email. We do this to answer you and get in touch, on the basis of the consent you give before starting the conversation (Art. 6(1)(a) GDPR). You can withdraw your consent at any time by writing to the address given in section 1. Please do not share sensitive data in the conversation, e.g. health information.
3. Purpose and basis of processing
We process your data in order to:
- Handle your contact enquiry — to answer your question or prepare an offer,
- Conduct business correspondence — in connection with possible cooperation,
- Fulfil legal obligations — to the extent required by law.
We do not process your data for marketing purposes without your explicit consent.
4. How long we keep your data
We keep your data for as long as necessary to handle your enquiry, and then for the period required by law (e.g. accounting records — 5 years).
If no cooperation follows, we delete your data 12 months after our last contact.
Records of conversations with the AI agent on our website are kept for no longer than 12 months and are then deleted automatically.
5. Sharing data
Your data is not sold or shared with third parties for marketing purposes.
Data may only be shared with:
- Technical service providers (FormSubmit — a service that forwards messages from the contact form to our inbox), strictly to the extent necessary to provide the service,
- The provider of the AI agent technology on our website (ElevenLabs), which processes the content of widget conversations on our behalf, solely for the purpose of conducting and recording the conversation. Data may be processed outside the European Economic Area, with the safeguards required by the GDPR (e.g. standard contractual clauses),
- Public authorities, where required by law.
6. Your rights
Under the GDPR you have the following rights:
- Access — you can request information about the data we process,
- Rectification — you can ask us to correct inaccurate data,
- Erasure — you can request deletion of your data (the “right to be forgotten”),
- Restriction of processing — you can limit the scope of processing,
- Data portability — you can receive your data in a machine-readable format,
- Objection — you can object to the processing of your data,
- Withdrawal of consent — you can withdraw your consent at any time.
To exercise any of these rights, contact us at: kontakt@aimployee.pl
You also have the right to lodge a complaint with the Polish supervisory authority, the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw, Poland.
7. Cookies
The aimployee.pl website does not use cookies for tracking or ad targeting. Fonts are hosted on our own server. The external technical resources are a smooth-scrolling library (Lenis) loaded from the jsDelivr CDN and the AI agent chat widget (ElevenLabs) loaded from the unpkg CDN. The widget stores in your browser's local storage (localStorage) only the information that you have accepted the conversation terms, so it doesn't ask again. The microphone is used only when you start a voice conversation yourself and allow it in your browser.
8. Data security
We use appropriate technical and organisational measures to protect your data against unauthorised access, loss or destruction. Data is transmitted over an encrypted HTTPS connection.
9. Changes to this Privacy Policy
We reserve the right to update this Policy. We will announce significant changes on our website. The current version is always available at aimployee.pl/en/privacy-policy.